Custom Shipping Label Text for Microsoft Dynamics 365 Business Central

Dynamic Ship lets you add custom text to carrier shipping labels, such as purchase order numbers, invoice numbers, item details, or customer references, drawn straight from the order in Microsoft Dynamics 365 Business Central. Shipping teams use it so the data a customer needs to receive and reconcile a shipment prints right on the label, with no manual retyping at the packing station. The fields that accept custom text are carrier-dependent, so the setup matches each carrier’s mapping of label data.

A placeholder is a short code in square brackets, for example [invoice] or [order], that Dynamic Ship replaces with the real value from the order when the label prints.

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At a Glance

  • Print PO numbers, invoice numbers, item details, and references directly on the carrier label.
  • Pull values automatically from the order using placeholders, with no retyping.
  • Set custom text for each package, each customer, or as a default for every shipment.
  • Match each carrier's label fields, since FedEx, UPS, and USPS map custom text differently.

Have a Question about Custom Shipping Label Text?

Product Questions

Key Capabilities

Custom text fields on the label. Dynamic Ship provides four custom fields in Package Options: Invoice No., Print Custom 1, Print Custom 2, and Print Custom 3. Enter literal text or placeholders in these fields to add reference data to the label.

Placeholder-driven values. Use placeholders such as [invoice], [order], [customer], [item], [qty], [lp], [serial], and [lot], and Dynamic Ship resolves each at print time. Hence, the label always shows the correct value for that shipment.

Carrier-aware field mapping. Because each carrier uses different label fields, you assign custom text to the fields that the carrier supports. FedEx uses Invoice No. and Print Custom 1, UPS uses Print Custom 1 and Print Custom 2, and USPS uses all four fields. DHL does not use these fields.

Set at three levels. Apply custom text to a single package on the Package Worksheet, set it as a default for a specific customer via a Package Options template in Customer Options, or set it as the default for every shipment via the Default Package Options Template in Dynamic Ship Setup.

Customer-specific references. Store the text a particular customer requires, such as their PO or department code, once on their template, and it prints on every shipment to that customer automatically.

Configured inside Business Central. Custom label text is configured in Package Options in Business Central, alongside the rest of your shipping configuration, with no separate label design tool to maintain.

How Custom Shipping Label Text Works in Dynamic Ship

  • Open Package Options, either on the package in the Package Worksheet or in a Package Options template.
  • Enter your text or placeholders in the Invoice No. and Print Custom fields the carrier supports.
  • Optionally assign the template to a customer in Customer Options, or set it as the default in Dynamic Ship Setup.
  • Get the carrier label. Dynamic Ship resolves any placeholders from the order and prints the custom text on the label.

Note that the available fields depend on the carrier, so confirm which of the four fields your carrier maps to its label before relying on a particular layout.

Dynamic Ship Package Options template in Business Central with custom label text fields using placeholders like PO: [order] and CUST: [customer] to print order references on the shipping label
Carrier shipping label generated by Dynamic Ship in Business Central showing custom text including invoice number, PO number, customer, and item detail resolved from placeholders

Why Dynamic Ship Custom Shipping Label Text Stands Out

The value of custom label text is in where the data comes from. Many shipping setups require a packer to retype a PO or reference number onto each label by hand, which is slow and invites keying errors. Dynamic Ship fills those fields with placeholders that resolve from the order at print time, so the invoice number, item, or customer reference on the label is the same value already recorded in Business Central, captured once and printed accurately on every shipment.

Because the text is set through Package Options, you control it at the level that fits the situation. A one-off shipment can carry a special note set right on the Package Worksheet, while a customer who always needs their PO and department code on the carton gets that text defaulted from their template the moment a packer creates the package. The configuration lives in Business Central with the rest of your shipping setup, so there is no separate label tool to reconcile.

Who Uses Custom Shipping Label Text

Shipping clerks and packers enter or confirm the customs text on the Package Worksheet before printing the carrier label. Shipping supervisors and customer service reps build Package Options templates that carry each customer’s required references, so the right text prints automatically for the right account. EDI and compliance coordinators use custom text and placeholders to put the PO numbers and references that trading partners expect onto outbound labels, reducing receiving exceptions at the customer’s dock.

Frequently Asked Questions

Yes. Enter the [order] or [orderext] placeholder, or type the PO directly, in one of the custom label fields in Package Options. When you print the carrier label, Dynamic Ship resolves the placeholder from the order and prints the purchase order number on the label. You can set this per package, set a default for a specific customer through a template, or apply it to every shipment, all within Microsoft Dynamics 365 Business Central.

Dynamic Ship gives you four custom fields: Invoice No., Print Custom 1, Print Custom 2, and Print Custom 3. You can enter literal text or placeholders that pull live values from the order, including invoice number, sales or transfer order number, customer number and name, contact, item, quantity, serial, lot, and license plate number. Leave any field blank when it is not relevant to a particular shipment.

No, and this is the key detail to plan around. Each carrier maps the custom fields differently. FedEx uses Invoice No. and Print Custom 1, UPS uses Print Custom 1 and Print Custom 2, and USPS uses all four fields. DHL does not use these fields. Confirm which fields your carrier supports, then assign your text to those fields so it prints where you expect on the label.

Create a Package Options template that contains the custom text or placeholders you want, then assign that template to the customer on the Customer Options page in Business Central. From then on, whenever a packer creates a new package for that customer, the custom text is automatically applied. This is ideal for customers who always require their PO number, department code, or another reference printed on every carton.

Custom text is configured in Package Options. You can open Package Options directly on a package in the Package Worksheet for a one-time entry, add it to a Package Options template assigned to a customer in Customer Options, or set a template as the default for all shipments in Dynamic Ship Setup. All three approaches use the same custom fields and placeholders, so you choose the scope that fits the shipment.