Product Configurator is licensed per company rather than per individual user. A single subscription covers the entire company regardless of how many people use the app, so the licensing structure does not change as the number of salespeople building configurations grows or shrinks. This differs from many Business Central add-ons that charge per named user or per device.
How Per-Company Licensing Works
Because the license attaches to the company rather than to specific people, every user with appropriate Business Central access can use Product Configurator’s BOM Designer, Bulk Configuration Builder, and related setup pages without needing an individual add-on license for the app itself. This matters most for organizations with a sales team that fluctuates in size, seasonal staff, or several people sharing counter or phone sales duties, since adding another salesperson does not require adjusting the configurator license.
Why a Team Member License Is Enough to Quote
Separately from the Product Configurator license itself, Business Central requires every user to hold a Business Central user license, and that license type does affect what a person can do. Someone whose only job is answering option questions and building a quote through the configurator can do so on a Business Central Team Member license, which is the least expensive Business Central license type. Creating new items directly, outside of what the configurator generates automatically, still requires an Essential or Premium license, so a company converting a quote into a firm order will typically need at least one person with a higher license tier involved at that step.
What This Means for Growing Sales Teams
Combining per-company app licensing with Team Member level access for quoting means a business can put the configurator in front of a large order desk or counter sales team without each additional person adding a new configurator subscription line, or requiring the more expensive Business Central license tiers just to quote. The practical result is that quoting volume can scale with the sales team without the licensing model working against that growth.
Relevant Tools
Product Configurator is the app in question. It lets sales and customer service representatives build configured quotes and orders directly in Business Central, under a licensing model built around the company rather than the individual user.
In short, Product Configurator’s licensing is tied to the company rather than the individual, and pairing that with Team Member level access for quoting keeps the cost of putting the tool in front of more salespeople predictable as a sales team grows.